Recurring Meeting Cost
Translate one calendar series into annual person-hours and direct payroll cost, then compare it with a practical alternative.
Why annualize the calendar
A single hour can look insignificant while a weekly series commits hundreds of collective hours each year. Annualizing makes cadence, attendance, and duration comparable on the same scale.
Use the number to discuss priorities and capacity. It should not be represented as cash savings unless the organization can actually avoid or reallocate the underlying cost.
Build a credible alternative
Do not compare the current meeting with zero coordination. Include the people and time needed to preserve the outcome. If the new process adds written preparation, office hours, or smaller huddles, account for those separately.
Run the alternative for a defined trial period and inspect decision speed, rework, missed context, and participant feedback—not just hours.